Sabbatical Leaves of Absence
Tuesday, October 15, 2013 (for Full Year Sabbatical Leaves and Sabbatical Enhancement Applications)
Wednesday, January 15, 2014 (for one semester leaves)
The FDC has primary responsibility for evaluating applications for both pre- and post-tenure sabbatical leaves; however, your department chair must approve applications before submission to the FDC and must provide a departmental plan for the period of the sabbatical leave to the DOF/VPAA's Office. Please provide your department chair with the departmental plan prior to the deadline, giving the chair adequate time to prepare his/her letter of support.
The deadlines, eligibility requirements, and procedures follow.
Applications for both pre- and other tenure full year sabbaticals and sabbatical enhancement applications must be submitted to the Office of the DOF/VPAA by Tuesday, October 15, 2013.
Applications for both pre- and other tenure one semester sabbaticals must be submitted to the Office of the DOF/VPAA by Wednesday, January 15, 2014.
(From 2013-14 Faculty Handbook, Part One, Section XII(A)):
A. SABBATICAL LEAVES OF ABSENCE1. Purpose
Sabbatical leaves of absence are granted by the Board of Trustees upon the recommendation of the Dean of the Faculty/Vice President for Academic Affairs to members of the Faculty to provide professional experience that cannot be secured during the academic recesses. Sabbatical leaves may be granted for the purpose of advanced study, work on research and creative projects, and for improvement of teaching skills (and for improvement of skills related to librarianship), with the expectation that in each case the College will benefit.
All tenured full-time members of the Faculty (and Library faculty and Artists-in-Residence who have been reappointed) who have served Skidmore College full-time for six consecutive years are eligible to apply.
a. The required service time may include up to one year's leave without pay, if so stated in the letter(s) granting such leave(s). If a faculty member serves full time for more than six consecutive years, the additional time will shorten the required service time for later sabbatical leaves if the delay in taking a sabbatical leave is requested by the Dean of the Faculty/Vice President for Academic Affairs for administrative reasons and is so stipulated in writing.
b. Full-time members of the Faculty who are in their sixth year and are candidates for tenure (and full-time members of the Library faculty and Artists-in-Residence who are in their sixth year and are candidates for reappointment) may apply for sabbatical leave. However, final approval of the sabbatical leave request is contingent upon the granting of tenure or, in the case of Library faculty and Artists-in-Residence, reappointment.
i. Application should be made on forms available through the Dean of the Faculty/Vice President for Academic Affairs.
ii. Plans should be discussed with the Chair of the department at least two weeks prior to submission of application.
iii. In addition to the application form, applicants must provide a brief statement of purpose, together with a detailed plan of work to be pursued, a brief statement of prospective value of the project, and plans for publication or exhibition.
iv. For full-year sabbatical leaves, applications must be received by the Dean of the Faculty/Vice President for Academic Affairs no later than October 15th of the academic year preceding the desired leave. For one-semester sabbatical leaves, applications must be received by January 15th of the academic year preceding the desired leave. The Dean of the Faculty/Vice President for Academic Affairs’ Office will transmit one copy to the Chair of the Faculty Development Committee.
i. On or before either October 15th or January 15th (whichever date pertains) of the year preceding the intended leave, the applicant's Chair should submit to the Dean of the Faculty/Vice President for Academic Affairs an evaluation of the project together with an explanation of departmental arrangements for the applicant's absence. The Dean of the Faculty/Vice President for Academic Affairs' Office will transmit a copy to the Chair of the Faculty Development Committee.
ii. Applications will be considered jointly by the Dean of the Faculty/Vice President for Academic Affairs and the Faculty Development Committee. The Dean of the Faculty/Vice President for Academic Affairs makes recommendations to the Board of Trustees for final approval.
iii. Applicants and their departmental Chairs will be notified by November 15th or March 1st (whichever date pertains) of the academic year preceding the leave.
i. Major changes in objectives after the leave has been granted must be reported and may be made only by agreement with the Dean of the Faculty/Vice President for Academic Affairs. Petition for such change must be made in writing.
ii. Upon completion of the leave, a final report shall be sent to the Dean of the Faculty/Vice President for Academic Affairs and the Chair of the department, not later than April 15th in the case of first-semester leaves and November 15th in the case of second-semester or full-year leaves.
iii. Failure to file a satisfactory sabbatical report will affect eligibility for future sabbatical leaves.
4. Criteria for Evaluating Proposals
In evaluating applications, the following will be considered:
a the worth of the project;
b. length of service without leave;
c. ease of departmental arrangements;
d. financial condition of the College;
e. benefit to the individual and the College;
f. the individual's fulfillment of obligations regarding any previous sabbaticals as outlined in paragraph 3, c, iii above.
5. Sabbatical Salaries
The stipend for sabbatical salaries is one-half the annual salary for a leave of one academic year, or full salary for a leave of one semester.
B. PRE-TENURE PAID RESEARCH LEAVES OF ABSENCE1. Purpose
Pre-tenure paid leaves are intended to provide untenured faculty with opportunities for research in support of scholarly and/or curricular development which will contribute to their professional or teaching effectiveness and to the value of their later service to Skidmore College.
Untenured tenure-track faculty who are either in their third or fourth years of service to the College and who have been reappointed are eligible to apply for the following year. Leaves may be requested for either a full year at half-pay or one semester at full pay. The College will continue to provide all benefits through the Flexible Benefits Program. Retirement contributions will be calculated on base annual salary paid during the sabbatical. Faculty who are granted the Pre-Tenure Paid Research Leave will not be eligible for a regular sabbatical until they have completed six consecutive years of service to the College following such a leave although this service time may include up to two semesters' leave without pay, if so stated in the letter(s) granting such leave.
3. Procedures and Criteria
The procedures and criteria for evaluating proposals are the same as those stipulated for regular sabbatical leaves of absence. (See Part One [Faculty Rights and Responsibilities], Article XII [Leaves of Absence], Section A [Sabbatical Leaves of Absence], numbers 3 and 4.) For further information, please consult the Faculty Handbook.
The criteria and procedures for evaluating proposals are the same for pre-tenure research leaves and sabbatical leaves. Applications should include:
- Statement of purpose: a detailed plan of work to be pursued and an explanation of the prospective value of the project including plans for publication, exhibition, performance, innovation in pedagogy, preparation of new courses, or modification of existing courses.
- A letter from the applicant's chair appraising the value of the project for the applicant's professional development and indicating what provisions have been made to cover the applicant's absence.
C. FULL-YEAR SABBATICAL ENHANCEMENT AWARDThe Faculty Development Committee will offer 3-4 awards to support full-year sabbatical/pre-tenure leaves at 60% of salary. Full-Year Sabbatical Enhancement Awards provide compensation beyond the Sabbatical Stipend provided by the Dean of Faculty and Vice President for Academic Affairs' office for all sabbaticals. Faculty applying for a full-year sabbatical are eligible for both. Full-Year Sabbatical Enhancement Awards are highly competitive; therefore, faculty should clearly outline the projected scope of work to be accomplished during the sabbatical year.
Guidelines and Procedures:
- Faculty who apply for a full-year sabbatical/pre-tenure research leave are eligible to apply for a Sabbatical Enhancement Award. Faculty applying for a one-semester, sabbatical/pre-tenure research leave are ineligible.
- To be considered for a Sabbatical Enhancement Award, indicate your intention in the space provided on the DOF/VPAA on-line sabbatical/pre-tenure research leave application. Then submit an additional proposal outlining in detail the plan for a full-year sabbatical/pre-tenure research leave. Due to the highly competitive nature of this award, proposals should clearly describe the substance, scope, budget, and anticipated outcome of the sabbatical project, including why a full-year leave award is critical to the program of scholarship and research. In addition to an itemized budget projection, faculty should also indicate the amount and source(s) of other potential funding and support for the sabbatical and the project.
- Application must include a current CV. Additional documentation supporting or helping to explain the proposed project may also be submitted.
- Proposals will be assessed on their overall merit and quality, including the relative contribution a project may make to its respective field and to the mission of the College.
- Applications from faculty who have not filed completed reports for previous grants or sabbaticals awarded by the Faculty Development Committee will not be considered.
Applications must be delivered to the Office of the DOF/VPAA by the application deadline. Proposals, CV, and supporting documents may be delivered in hard copy to the DOF/VPAA’s office or may be submitted via email attachment to firstname.lastname@example.org.
Other relevant information about sabbatical leaves appears in the Faculty Handbook. If you have questions, please feel free to contact Patricia Rubio, Associate Dean of the Faculty for Personnel, Development, and Diversity, in the Office of the DOF/VPAA or the Chair of the FDC.
Applications which are funded may be placed in a file accessible to the public, foundations, media, and future applicants.
The faculty member must submit a final report to the Office of the DOF/VPAA and the chair of the department not later than April 15 in the case of first-semester leaves and November 15 in the case of second-semester or full-year leaves.