Faculty       Chairs/Directors    
Dean of the Faculty/Vice President for Academic Affairs
 

FACULTY MEETING

April 9, 1999
Gannett Auditorium

MINUTES

President Roth called the meeting to order at 3:35 p.m.


APPROVAL OF MINUTES 
President Roth amended the March 5, 1999 faculty meeting minutes. The 5th paragraph on the second page should read: "The Board approved a resolution on the key operating budget parameters for the fiscal year beginning June 1, 1999."
 
The minutes of the March 5 meeting were accepted as amended.
 
President Roth said that there were questions about the parliamentary order of the last faculty meeting and she wanted to clarify what had happened. At that meeting President Roth spoke about an issue to which she felt she needed to respond. At that time, she asked Acting Dean of the Faculty, Susan Bender, to take over as chair because the chair cannot speak about issues while presiding over the meeting. After President Roth spoke, she moved back into chairing the meeting without specifically noting so. She should have made clear that she was asking to be relieved of the chair in order to speak to a particular issue and then resumed the Chair. Additionally, as chair of CFG, Professor Kuroda requested that President Roth affirm that the Chair of the Faculty Meeting is the person who should be calling on individuals who wish to speak. She so affirmed. 
 
PRESIDENT’S REPORT
 
President Roth reported that she has held two non-faculty meetings for the Skidmore community -- on April 5 and April 6. At these meetings she spoke about the Campaign, what it achieved, and the College’s financial picture in the context of the successful campaign.

The Leadership Council meeting will be held April 9, 10, and 11 at the Surrey, and President Roth will speak about Skidmore’s financial picture with this group of alumni volunteers as well.

The groundbreaking ceremony for the Tang Teaching Museum and Art Gallery will be held on April 15 at 5 p.m. at the site of the Tang. President Roth encouraged everyone to attend.

On Tuesday, April 13 at 2 p.m. there will be a memorial for Jean Aikins in Aikins Dining Hall. Jean was a dedicated and committed employee for 46 years, and President Roth asked the faculty to stand for a moment of silence in her memory.

President Roth thanked CEPP (Committee on Educational Policies & Planning) for its response to the request to have more meetings with regard to the all-college requirements and the core abilities. Four meetings were scheduled, and the discussions were useful and productive. She also thanked all those who attended.

IPC (Institutional Planning Committee) has been working on revising the vision statement. That statement is going through one more iteration, and within the next two weeks it will appear on the President’s Office web page.IPC has been focusing on expressing more clearly in the vision statement the College’s on-going commitment to diversity and a sense of student co-curricular life at Skidmore College. The current revision is going back to the committees who have representatives on IPC for discussion, and then it will be put on the web page.

At the March 5 faculty meeting, there was a question about growth in the numbers of faculty over the past number of years. A subcommittee of FPPC (Financial Policy & Planning Committee) is looking at staff growth, and President Roth hopes to have a document to share with the faculty that will give a better sense of hiring practices and the ways in which growth occurs in the faculty.

DEAN OF THE FACULTY’S REPORT

Acting Dean, Susan Bender, announced that she had neglected to announce the promotions of those faculty members to Senior Teaching Associates that were approved by the Board of Trustees at their February meeting. Those promoted to Senior Teaching Associate were: Cathy Domozych, Department of Biology; Susan van Hook, Department of Biology; and Ann Wagner, Department of Chemistry and Physics.

Skidmore will be sending a team of four faculty members and one academic officer to attend the 1999 Asheville Institute on General Education co-sponsored by the Association of American Colleges and Universities (AAC&U) and the University of North Carolina at Asheville. This team will work on the all-college curricular revision that is currently under discussion. The plan is to return with a framework proposal for curricular reform that will go to CEPP and then come before the faculty.

Dean Bender also spoke about the progress of reconfiguration. Department chairs have been doing a great deal of work, and she thinks Skidmore is committed to moving ahead following a model of faculty teaching five courses per year, with a total of 36 credit hours over a two-year period and students enrolling for four courses per semester (eight courses per year). At the next academic staff retreat, she will be discussing with chairs the various constraints and/or guidelines to which department proposals for reconfiguration must respond. She hopes to receive individual department proposals by the end of this year.

OLD BUSINESS

Professor Pat Oles reported for the Orientation Committee. The goal of the committee is to shorten the orientation period for new students to its most essential features and to get students to class as quickly as possible. The committee has been trying to feature LS1 and those activities that are absolutely essential to the beginning of class with the orientation period and to defer other activities to another time in the year. Pre-orientation programs for students will be expanded to fulfill student social needs, and these will be spread out during the summer months. The Committee would like to have students arrive on a Sunday afternoon with classes starting Wednesday morning.

Professor Weller thanked those people who attended the CEPP fora pertaining to curriculum revision. CEPP will be working through the remainder of this semester to determine what other steps need to be taken to move the process along.

NEW BUSINESS

Professor John Brueggemann spoke on behalf of Committee on Academic Standing (CAS) and presented the following motion to be voted on at the April 30 faculty meeting (see Attachment A):

MOTION:
 
That students be limited to two withdrawals during their college careers.
 
The Committee on Academic Standing will review exceptional cases (for example personal and health problems) to determine if additional withdrawals should be permitted. 
 
Professor Weller presented the following motion for CEPP to be voted on at the April 30 faculty meeting (see Attachment B):

 

MOTION
 
CEPP moves that the following wording be substituted for the parenthetical sentence of the second paragraph on page 47 of the College Catalogue under the heading, FOUNDATION REQUIREMENTS, Expository Writing: "Those students who need to take EN 103, ‘Writing Seminar I’ as preparation for meeting this requirement, must do so by the end of their first year." and that such other references to this requirement as exist in the catalogue and in other documents be changed to conform with it. 
 
Professor Mark Hofmann for CAPT (Committee on Appointments, Promotion and Tenure) made the following motion, to be voted on during the April 30 faculty meeting (see Attachment C):
 
MOTIONThe Committee on Appointments, Promotion and Tenure moves that Part I of theFaculty Handbook be revised as described in the following list of changes:(Note: language to be deleted from the handbook will be in square brackets; [deleted language]. Language to be added is underlined; language to be added.) 
 
1. Part One, I The Faculty. 
 
1. THE FACULTY 
 
The faculty consists of all full and part-time teaching and library personnel and those in shared appointments holding the ranks defined in Part One, IV Appointments to the Faculty, Topics A (Tenure-track Appointments), B (Pre-tenure-track Appointments), C (Non-tenure-track Appointments [, 1 Library Faculty, 2 Artists-in-Residents, and 3 Writers-in-Residence]). The rights and privileges of faculty members vary according to type and status of appointment. These rights are defined in various parts of the Handbook. See in particular Part One, Article IV Appointments to the Faculty, Part One, Article VIII Tenure, Part Four, Benefits, Part One, Article XIX, Faculty Governance, and Part Two, Article I Faculty Meetings, Topic A on voting rights. 

2.  Part One, VI Rights, Obligations, and Responsibilities of all Faculty, Topic A Rights of Members of the Faculty , 2.

2.  All faculty members have the right to receive from their department Chairs written evaluations of their performance; annually if non-tenured, every three years if tenured, or if Library faculty in more than their sixth consecutive year of continuing service, or more frequent informal reviews at the individual’s request. (see Part One Faculty Rights and Responsibilities, Article XIV Appointment and Review of Department Chairs, Topic D Obligations Pertaining to Department Chairs,3). These written evaluations are intended to be for guidance and used for self-improvement only, and not for use as part of a candidate’s file for reappointment, promotion or tenure.

 

3.  Part One, VII Reappointment, Topic A Reappointment of Full-Time Tenure-Track and Library Faculty to Professorial Ranks, 2. 

2. Third Year 

a.  An appointee considered by the department to be a candidate for reappointment at the end of the second year will be evaluated in the third year according to department procedures. The department must submit its recommendation, positive or negative, with supporting evidence to the Dean of the Faculty on or before January 15 of the appointee’s third year. This evidence must include a cover letter from the chair and letters from full-time faculty and those holding shared appointments in the department concerned (in the ranks defined in Part One, IV Categories of Appointments to the Faculty, Topics A Tenure-track Appointments and IV C.b. Artist or Writer-in-Residence) who are in at least their third year of full-time service at Skidmore, and (where appropriate) program directors. 

[b. In case of a positive recommendation,] The department must present clear and decisive evidence [--including letters from full-time colleagues and those holding shared appointments in the department concerned who are in at least their third year at Skidmore, and (where appropriate) program directors, and a cover letter from the Chair -- of] concerning the individual’s professional [high] quality and the department’s [great] need for the candidate’s particular abilities in its projected programs.(subsequent sections c.-j. will need to be renumbered as b.-i.) 
 
4. Part One, VII Reappointment, Topic E. Reappointment of Teaching Associates 

E. Reappointment of Teaching Associates 

During the second and third year of service, Teaching Associates will be evaluated. Each department shall follow its established procedures for evaluating candidates for reappointment and promotion. The Chair will file these procedures with the Dean of the Faculty and make them available to the candidate well in advance of the evaluation. These procedures must be in accordance with the principles of academic freedom and must ensure that the standards for continued service are considered. 
 
The procedures for the second year review shall follow the procedures described in the Faculty Handbook, Part One, Article VII Reappointment, Topic A Reappointment of Full-Time Tenure-Track and Library Faculty [appointed as Assistant Professor, Associate Professor or Professor] to Professorial Ranks, 1, a, b, c [and 2, a and b]. The procedures for a review in the third year of a three year contract shall follow the procedures described in the Faculty Handbook, Part One, Article VII Reappointment, Topic A Reappointment of Full-Time Tenure- Track and Library Faculty to Professorial Ranks 2 a. If the department and the Dean of the Faculty differ, the Dean of the Faculty will convene an ad hoc group, consisting of the Chairs of other departments with teaching associates, who will provide an additional perspective. The Dean makes the final decision. 

5.  Part One, VII Reappointment, Topic F Notice of Termination of Other Non-Tenure-Track Appointments. 

F. Notice of Termination of Other Non-Tenure-Track Appointments: 

On or before March 1 of the second year or any subsequent year, the Dean of the Faculty shall remind those appointees in the final year of their contracts that their contracts terminate at the end of that academic year. 
 
[1. On or before March 1 the Dean of the Faculty shall remind one-year appointees that their contracts terminate at the end of that academic year. 
 
2. On or before December 15 of the second year or any subsequent year, the Dean of the Faculty shall remind appointees that their contracts terminate at the end of the academic year.] 

6. Part One, VII Tenure, Topic E Procedures for Granting Tenure, 3. 

3. The CAPT has the responsibility of securing information with respect to the candidate’s teaching competence, professional accomplishment, and service to the academic community. Sources of this information include: 

a. Full-time [colleagues] faculty and those holding shared appointments in thedepartment concerned (in the ranks defined in Part One, IV Categories of Appointments to the Faculty, Topics A, Tenure-track Appointments and C.b. Artist or Writer-in-Residence) [in the department concerned] who are in at least their third year of full-time service at Skidmore [and others closely associate];

b.  Department Chair;

c. Program Directors (where appropriate); 

[d. Administrative Officers;] 

d. [e.] Sources suggested by the candidate under consideration including Administrative Officers, the Coordinator or Director [or Chair] of a program or Chair of a department in case the candidate has taught in an interdisciplinary program or department other than the one in which he or she holds an appointment; 

(subsequent sections e.-h. will have to be renumbered as d.-g. Changes in this section will necessitate changes in CAPT’s operating code. An updated operating code will be distributed at a later date.) 

 

7. Part One XIV Appointment and Review of department Chairs, Topic D Obligations Pertaining to Department Chairs, 3.  

3. Personnel: The Chair is responsible…The Chair renders guidance and assistance to faculty in every way possible. The Chair keeps untenured faculty apprised of their progress through the tenure system through annual letters of evaluation. Each year nontenured faculty meet with their respective Chairs to discuss the content of their annual letters of evaluation. Continuing part-time faculty shall also receive annual letters of evaluation. Tenured members of the department shall normally be evaluated every three years on a schedule determined by the Chair and coordinated with the individual’s and the department’s sabbatical cycle. The Dean of the Faculty shall keep a record of tenured faculty members’ evaluation cycles, and remind department Chairs when evaluations are due. [The results of these evaluations shall be transmitted in writing to the Dean of the Faculty and the individuals concerned. These evaluations do not become a part of any individual’s permanent file, and may become part of a candidate’s file for reappointment, promotion, or tenure only at the request of the candidate.] The annual letters of evaluation shall be transmitted to the individuals concerned and a copy will be sent to the Dean of the Faculty’s office no later than August 30th following that academic year. These evaluations are to be kept on file in the individual’s department and in the Dean of Faculty’s office. They may be accessed only by the individual, the Chair and the Dean. [They are intended to be of guidance and use for self-improvement only.] 
 
Professor Tad Kuroda on behalf of CFG (Committee on Faculty Governance) made the following motions to be voted on at the April 30 meeting (see Attachment D) (Underlining denotes words to be removed and bold indicates words to be added.):
 
CFG MOTION 1. The CFG moves that the current description for Athletic Council contained in the Faculty Handbook 1998-99 be revised as follows: 
 
The CURRENT description of function reads:Function: To recommend to the [All-College Council] policies regarding the Skidmore athletic program, including the determination of the scope and level of competition in intercollegiate, club, and intramural sports; eligibility rules; establishment of priorities for the athletic program; and such other matters as may be brought to the Council’s attention by the Athletic Director or by any of the constituent groups of the college community. All meetings will be open and advertised in advance.
 
The NEW description reads: Function: To recommend to the Dean of the Faculty policies regarding the Skidmore athletic program, including the determination of the scope and level of competition in intercollegiate, club, and intramural sports; eligibility rules; establishment of priorities for the athletic program; and such other matters as may be brought to the Council’s attention by the Athletic Director or by any of the constituent groups of the college community. All meetings will be open and advertised in advance. 
 
CFG MOTION 2. The CFG moves that the current description for Benefits Committee contained in the Faculty Handbook 1998-99 be revised as follows: 
 
The CURRENT description of membership reads:Membership: The Committee will consist of three members of the faculty, three members of the support staff, and three members of the professional staff, to include the Associate Dean of the Faculty and Director of Human Resources. The faculty members will be elected to three-year terms. The support staff and professional staff will determine their own methods for selecting their representatives. Undesignated members will serve three-year terms. The Committee will include the Director of Financial Planning and Budgeting as a non-voting member. The Committee will annually elect a chair from among voting members of the Committee. 
 
The NEW description reads:  Membership: The Committee will consist of three members of the faculty, three members of the support staff, and three members of the professional staff, to include the Associate Dean of the Faculty and Director of Human Resources. The faculty members will be elected to three-year terms. The support staff and professional staff will determine their own methods for selecting their representatives. Undesignated members will serve three-year terms. The Committee will include the Director of Financial Planning and Budgeting (or an appropriate alternate selected by the Office of Business Affairs) and the Assistant Director of Benefits Administration as non-voting members. The Committee will annually elect a chair from among voting members of the Committee. 

CFG MOTION 3. The CFG moves that the current description for CAFR contained in the Faculty Handbook 1998-99 be revised as follows:
 
CURRENT description of membership:
Six members of the faculty, none of whom is on the CAPT, the CAPT Review Committee, the CAS, or the Diversity and Affirmative Action Committee, at least two of whom are untenured at the time of their election and two tenured, each to serve a three-year term and each from a different department; and no more than six students, selected by SGA. 
 
NEW description of membership:
Six members of the faculty, none of whom is on the CAPT, the CAPT Review Committee, the Tenure Review Board, the CAS, or the Diversity and Affirmative Action Committee, at least two of whom are untenured at the time of their election and two tenured, each to serve a three-year term and each from a different department; and no more than six students, selected by SGA. 
 

 

OTHER 

Professor Amelia Rauser updated the faculty about the upcoming Academic Festival on April 28 and 29. There was a terrific response, and she thanked the faculty for their assistance in getting the students’ proposals submitted. Nearly 80 students will offer 35 presentations and performances. 
 
ANNOUNCEMENTS
 
Larry Lichtenstein invited the faculty to the faculty/staff reception immediately following the faculty meeting; sponsored by the Office of Development and Alumni Affairs, held at the Surrey so faculty can join alumni who are on campus for Leadership Council.
 
The meeting adjourned at 5:35 p.m. The next faculty meeting will be held on Friday, April 30, 1999 at 3:30 p.m. in Gannett Auditorium.
 
Respectfully submitted,
 
 
Claire C. Demarest
Executive Secretary
Dean of the Faculty’s Office

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