Financial Services | My Payslip | P-Card login | GL Viewing

Financial Services

Capital/Fixed Assets

Contact Information

Jennifer Capron
Accounting Manager
(518) 580-5828

Lori Martindale
Assistant Director
(518) 580-5838

Capitalization Policy

Fixed assets represent a significant investment of resources of the College.  The College policy on fixed assets needs to ensure that fixed assets are inventoried, safeguarded, maintained, and controlled. The College follows generally accepted accounting principles in the capitalization of expenditures.  Property and equipment donated to the College and property and equipment purchased with College funds, including grants and gifts awarded to the College are College property.  All College representatives making purchases using College funds are governed by this policy. 

Fixed assets are defined as tangible, non-consumable items owned by the College valued at or above $5,000.  Fixed assets have a normal useful life expectancy of at least three years.  The value of fixed assets includes the purchase price, as well as costs to acquire (shipping and handling), install (excluding site preparation costs), secure, and prepare the item for its intended use.

In certain cases, individual items acquired with a unit cost of less than $5,000 but an aggregate cost of $5,000 or more are aggregated for the purpose of capitalization.  Examples would include furniture acquired for an entire office refurbishment or construction, computers purchased as part of the College purchase plan, other equipment such as monitors, printers, servers, other infrastructure, etc.

Fixed assets are recorded in the College’s fixed asset system and depreciated over the expected life of the asset according to the following schedule.

Asset Useful Lives

Asset Category Years   Asset Category Years
Land Improvements 20   Appliances/Food Service Equipment 10
Outdoor Recreational Equipment 15   Musical Instruments 10
Construction 45   Lab/Science/Engineering 8
Athletic Equipment 10   Uniforms 3
Audio Visual Equipment 10   Furniture & Accessories 20
Communications Equipment 10   Stage & Auditorium 20
Books/Multimedia Materials 5   Grounds/Agricultural Equipment 15
Business Machines 10   Vehicles 6
Computer Equipment/Software 5   Horses 15
Machinery & Tools 15      

Disposal of Fixed Assets

When equipment needs to be removed from departments or disposed of entirely, the fixed asset records need to be updated in a timely manner.  The Director of Purchasing Services is responsible for disposing of Assets no longer of use to the college.  Assets include items such as office furniture, computers, tools, equipment, and vehicles.

Details of the disposal procedures can be found at the Purchasing Services website.