Transcript Request - Frequently Asked Questions

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Frequently Asked Questions:

  1. How does the Family Right to Privacy Act affect the release of my college records?
  2. I attended a long time ago; are my records still available?
  3. What is the difference between an "official transcript" and a "student copy"?
  4. How do I make a transcript request?
  5. What information is required?
  6. I don't know where I am applying; why won't you send me a bunch of sealed transcripts?
  7. How much will my request cost?
  8. Can fees be paid using my charge card?Mastercard/Visa
  9. How long will it take to process my request?
  10. Can requests and/or transcripts be faxed?
  11. Can transcripts be Express Mailed?
  12. Do I need to supply stamped envelopes with my request?
  13. Can you send a copy of my transcript from a former institution or the record of my study abroad courses taken through another school along with my Skidmore transcript when I make a request?
  14. Can the following be sent with my transcript?
    • My current and/or next terms schedule
    • Special forms included in my application
    • Current GPA and GPA in my Major
    • Course Descriptions
    • Certification Letter
    • Credential Files and Dean's Recommendations
  15. Why won't you release my transcript?
  16. Where do I send my request?
  17. How do I know that my request was processed?
  18. My transcript never arrived; what should I do?

How does the Family Right to Privacy Act affect the release of my College records?

Skidmore College must obtain the consent of the student before disclosing personally identifiable information from the educational records. Such consent must include a specification of the records to be disclosed, the purpose or purposes of the disclosure, and the party or class of parties to whom the disclosure may be made. Your completion of the request form constitutes a release.

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I attended a long time ago are my records still available?

The Registrar's Office maintains student academic records from 1911 to the present.

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What is the difference between an "official transcript" and "student copy"?

An "official transcript" bears the embossed signature of the Registrar and a statement indicating the student is in good standing. The "student copy" contains the same information shown on the grade report and is stamped "student copy".

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How do I make a request?

Complete the online request form or include the same information in a letter addressed to the Registrar's Office.

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What information is required?

A request should include the following information:
  1. your class year and/or dates of attendance
  2. your name when attended
  3. your current name, address and phone number
  4. your social security number
  5. your phone number and/or e-mail address
  6. the name and address of the actual recipient (school, university, employer, etc) where the transcript should be mailed
  7. number of copies for each recipient
  8. recipient supplied special forms or envelopes included with your application
  9. any pertinent deadlines and special instructions
  10. an indication if the transcript should be held until term grades are posted
  11. hold for incomplete grade or grade change
  12. written requests should include a signature and a date

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I don't know where I am applying, why won't you send me a bunch of sealed transcripts?

The Skidmore College transcript is an official document. To protect the validity of the transcript, it is mailed directly to the recipient (school, university or employer, etc). The name of the actual recipient is required to process the request.

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How much will my request cost?

A fee of $5.00 is charged for each official transcript. There is no charge for a "student copy" or official transcripts forwarded to Skidmore Admissions, University Without Walls, External Masters Program or a Skidmore affiliated program.

Skidmore College offers a one time One Hundred & Fifty Dollar ($150) Life Records Fee. This fee covers all transcripts requested from the date of payment forward. Remember a request is still required for future requests; simply indicate "life fee paid" in your letter.

Transcripts may be express mailed to the recipient at an additional cost of $ 20 .00 for  next business weekday delivery  or a $1 5 .00 fee for  p riority service ( International mailing - additional time required). You can supply your own prepaid express mail label and envelope if desired.

There are no additional charges to fax transcripts to students and/or designated recipients.

Payment is required when submitting request.

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Can fees be paid using my charge card?Mastercard/Visa

Yes, we accept payment for transcript requests using your Visa or Mastercard. Please indicate the name of the authorized purchaser, account number and expiration date in your request.

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How long will it take to process my request?

Every attempt is made to honor deadlines indicated in your letter. Please allow 10 days for processing your records. During examinations, recording of grades, registration and commencement additional time maybe required.

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Can requests and/or transcripts be faxed?

You can fax in your request. Payment is required at the time of faxing. Please include your Mastercard or Visa account number, expiration date, name of authorized purchaser and the following statement after your signature: "A photocopy of this document shall be considered as valid as the original." Our fax number is (518) 580-5749. After faxing document, send the original letter to the Registrar's Office.

An unofficial transcript may be faxed to the student or designated recipient. Indicate recipient's name, address, phone and fax number in your request. The original official transcript will be mailed indicating time sent.

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Do I need to supply stamped envelopes with my request?

No. If a self-managed application requires the recipient's envelope, include it with your request for processing.

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Can you send a copy of my transcript from a former institution or the record of my study abroad courses taken through another school along with my Skidmore transcript when I make a request?

No. The transcript that Skidmore has was issued from that other institution as an official record of your enrollment and grades earned. Skidmore uses the transcript as evidence of the work you did in order to make admissions and/or transfer credit decisions. However, since we have none of the underlying documentation, Skidmore cannot provide an official copy of another institution's record to a third party. If you need to provide official documents to another school or to an employer, you must request them directly from the institution that sponsored and transcripted the courses originally. This is standard practice across the country.

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Can the following be sent with my transcript?

My Current and/or Next Terms Schedule
Yes. Let us know the terms required in your request.

Special forms included in my application
Yes. Information will be verified and forms completed.

Current GPA and GPA in my Major
Yes. Transcripts include all courses and GPA as of the date run. Incomplete grades appear as "I" and are not included in your GPA. The GPA in your Major does not appear on your transcript. We can include this information in a letter upon a signed release from the student.

Course Descriptions
Yes. Indicate term taken, course number, and title of courses required in your request or submit the online form. We will copy the descriptions from original catalogues and forward them to the recipient indicated at no charge.

Certification Letter
Yes. If a form is provided by the recipient, send this form with a request for processing. If a more generic letter is required, please detail what is needed in your request. Click here for more information.
Credential Files and Dean's Recommendations
The Career Services Office X5790 maintains credential files. The Dean of Studies Office X5720 processes Dean's Recommendations. To expedite handling, each office handles requests separately. Under certain circumstances, requests may be coordinated. Please contact the appropriate office concerning your request.

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Why won't you release my transcript?

No transcripts will be sent if there is an outstanding financial obligation to the college. A letter will be sent to you indicating the office to contact concerning the hold.

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Where do I send a written request?

Office of the Registrar
Skidmore College
815 North Broadway
Saratoga Springs, NY 12866

(518) 580-5716

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How do I know that my request was processed?

A receipt, indicating date processed, is forwarded to the student in the same mailing as the transcript.

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My transcript never arrived, what can I do?

Let us know when you made the request, the date mailed indicated on your receipt, and address corrections. We will mail a duplicate transcript to your recipient at no additional fee. The notation, "Duplicate Transcript, Original Mailed -date- ", will appear on the form accompanying the transcript and the receipt.

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