Welcome to the Registrar's site  Frequently Asked Questions
Office of the Registrar
 

Student Transcript -Frequently Asked Questions:

  1. How does the Family Right to Privacy Act affect the release of my college records?
  2. I attended a long time ago; are my records still available?
  3. What is the difference between an "official transcript" and a "unofficial copy"?
  4. How do I make a transcript request?
  5. I don't know where I am applying; why won't you send me a bunch of sealed transcripts?
  6. How much will my request cost?
  7. How long will it take to process my request?
  8. Can requests and/or transcripts be faxed?
  9. Do I need to supply stamped envelopes with my request?
  10. Can you send a copy of my transcript from a former institution or the record of my study abroad courses taken through another school along with my Skidmore transcript when I make a request? What happens if my school is closed? 
  11. Can the following be sent with my transcript?
    • My current and/or next terms schedule
    • Special forms included in my application
    • Current GPA and GPA in my Major
    • Course Descriptions
    • Certification Letter
    • Dean's Recommendations
  12. Why won't you release my transcript?
  13. Where do I send my request?
  14. How do I know that my request was processed?
  15. My transcript never arrived; what should I do?

How does the Family Right to Privacy Act affect the release of my College records?

Skidmore College must obtain the consent of the student before disclosing personally identifiable information from the educational records. Such consent must include a specification of the records to be disclosed, the purpose or purposes of the disclosure, and the party or class of parties to whom the disclosure may be made. Your completion of the request form constitutes a release.

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I attended a long time ago are my records still available?

The Registrar's Office maintains student academic records from 1911 to the present.

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What is the difference between an "official transcript" and an "unofficial transcript"?

An "official transcript" bears the signature of the Registrar, a statement indicating the student is in good standing and a transcript key. The "unofficial transcript" contains the same information shown on the grade report and is watermarked with "UNOFFICIAL".

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How do I make a request?

Transcript Requests are online forms.  Current students and Alumni graduating after 1985 can view and print their own unofficial transcript.
Current student would request official transcripts by linking to the following address:  http://cmsauthor.skidmore.edu/registrar/transcripts/trqnscurrent.cfm.

Alumni would request official transcripts by linking to the following address: http://cmsauthor.skidmore.edu/registrar/transcripts/index.cfm, then click 'Alumni Transcript Request Form" link.

Non-Matriculated students or Students who have withdrawn from the College would request official or unofficial transcripts by linking to the following address:
http://cmsauthor.skidmore.edu/registrar/transcripts/index.cfm, then click 'Non mat Transcript Request Form' link. 

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I don't know where I am applying, why won;t you send me a bunch of sealed transcripts?

The Skidmore College transcript is an official document. To protect the validity of the transcript, it is normally mailed directly to a college, university, governmental agency, employer, etc. In the event of a self managed application, official transcripts maybe issued to the student in a signed, sealed envelope. The name of the actual recipient is required to process the request.

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How much will my request cost?

As of June 1, 2009, there is no charge for a Skidmore College transcript. 

How long will it take to process my request?

To have your transcript mailed 'ASAP', select "Now" for Send When, and do NOT request 
special instructions. 'ASAP' means your transcript(s) will be mailed no later than the end of the next business day. If you type anything in the special instructions box, it could take between 2 to 3 business days to process (that does not include shipping time).  During examinations, recording of grades, registration and commencement additional time maybe required.

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Can requests and/or transcripts be faxed?

You can fax in your request.  Please include the following statement after your signature: "A photocopy of this document shall be considered as valid as the original." Our fax number is (518) 580-5749.

An unofficial transcript may be faxed to the student or designated recipient. Indicate recipient's name, address, phone and fax number in your request. The recipient will be notified that the original official transcript will follow US mail.

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Do I need to supply stamped envelopes with my request?

No. If a self-managed application requires the recipient's envelope, include it with your request for processing.

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Can you send a copy of my transcript from a former institution or the record of my study abroad courses taken through another school along with my Skidmore transcript when I make a request? What happens if my school is closed?

No. The transcript that Skidmore has was issued from that other institution as an official record of your enrollment and grades earned. Skidmore uses the transcript as evidence of the work you did in order to make admissions and/or transfer credit decisions. However, since we have none of the underlying documentation, Skidmore cannot provide an official copy of another institution's record to a third party. If you need to provide official documents to another school or to an employer, you must request them directly from the institution that sponsored and transcripted the courses originally. This is standard practice across the country.

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Can the following be sent with my transcript?

My Current and/or Next Terms Schedule 
Yes. The current and/or next terms schedule appear on the Skidmore College transcript.

Special forms included in my application 
Yes. Information will be verified and forms completed. 

Current GPA and GPA in my Major 
Yes. Transcripts include all courses and GPA as of the date run. Incomplete grades appear as "I" and are not included in your GPA. The GPA in your Major does not appear on your transcript. We can include this information in a letter upon a signed release from the student.

Course Descriptions 
Yes. The 1999 to Present Skidmore College catalogues appear online.  For descriptions prior to that time, indicate term taken, course number, and title of courses required in your request.  We will copy the descriptions from original catalogues and forward them to the recipient indicated at no charge. 

Certification Letter 
Yes. If a form is provided by the recipient, send this form with a request for processing. If a more generic letter is required, please detail what is needed in your request. Click here for more information.

Dean's Recommendations 
The Dean of Studies Office (518-580-5720) processes Dean's Recommendations. To expedite handling, each office handles requests separately. Under certain circumstances, requests may be coordinated. Please contact the appropriate office concerning your request.

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Why won't you release my transcript?

No transcripts will be sent if there is an outstanding financial obligation to the college. A notification will be sent to you indicating the office to contact concerning the hold.

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Where do I send a written request?

Office of the Registrar
Skidmore College
815 North Broadway
Saratoga Springs, NY 12866
(518) 580-5716

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How do I know that my request was processed?

A receipt, giving date and recipient information, will be sent to the student's email address provided in the transcript request.

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My transcript never arrived, what can I do?

Let us know when you made the request, the date mailed indicated on your receipt, and any address corrections. We will mail a duplicate transcript to your recipient with the notation, "Duplicate Transcript, Original Mailed -date- ".  If the recipient will accept a faxed copy followed by an original document, let us know the contact person and fax number and we will send an unofficial transcript followed by the duplicate official document.

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