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Scheduling Office

Frequently Asked Questions


What does EMS stand for?

EMS stands for Event Management System.

There are no options for groups in my drop-down.  How do I select a group?

You have to add your group to your drop-down by clicking on the magnifying glass next to group.  From here you should search for your group (department or student group).  Type in the first few letters in the group name and hit the magnifying glass.  Add your group by hitting the green and white plus sign.  Hit done and then you will be able to see your group in the dropdown menu.-

How come a room I'm looking for doesn't show up when I'm requesting a space?

The only rooms that will come up to choose from when you are trying to request a space are the rooms that are available at that time and that fit the number you put in the attendance.

Where do I schedule the conference rooms?

The conference rooms are not on the new scheduling system so continue to schedule them the way that you have in the past, directly with the department scheduler.  If you need help finding a conference room I'll be happy to help you find a room just call x5599 or send me an e-mail

How do I schedule the Dining Hall rooms?

The spaces in the Dining Hall are now available through the Online Event Management System.  Log-in and chose "Reservations", "Dining Hall" to reserve those spaces.

When I put in my request will it automatically go to Facilities and Media Services?

No, you must put in requests to them if you need their services.  The next phase of EMS will centralize requests for Facilities and Media Services in one place.

When I put in my request will it be automatically put on the Public Events Calendar?

No, when you submit your event you will have the option to choose to add your event to the Public Events Calendar, your Department Calendar, both or neither. 

How do I get a Department Calendar?

If you have a department calendar it will be displayed on your department's home webpage.  If you would like to have a calendar on your departments webpage please contact the Office of Communications to get one. 

How do I go back and cancel my event?

If you are in the system you can find your event under Reservations "View My Requests".  If you click on the event title you will be able to "Cancel Bookings" or "Cancel All Bookings".  You can also cancel an event by clicking the red and white x next to the event. 

How do I change the date/time of my event?

If you are in the system you need to find your event under Reservations "View My Requests".  If you click on the event title and open up the reservation you will need to click on the "Booking Tools".  From here you can change the date or time of one or all of your bookings.

If I'm requesting the Case Table/Skid Shop Tables or Case Poster Space what number should I put for attendance?

1 or 2.