Event Publicity Guidelines

General Statement  

Skidmore College is committed to sustainability and the College's intention is reflected in its Strategic Plan.  Skidmore strives to "enhance our ability to function as a socially and environmentally responsible corporate citizen," and "make the Skidmore campus an environmental laboratory, increase our emphasis on responsible planning for sustainable operation and continue efforts to reduce the College's 'environmental footprint'."  Skidmore's policies will help guide operations to ensure that we are fulfilling our commitment to sustainability. With this in mind, the mass posting of printed flyers to announce an event is strongly discouraged, since there are several means through which activities can be publicized. In the spirit of cooperation and responsibility, student clubs and committees, college departments, and other college groups are encouraged to cooperate with the event publicity guidelines listed below.    

College events may be announced using Skidmore's all college event E-calendar, the Skidmore News, WSPN Radio, Student Activities Monitor (SAM), Student Announcements, college email lists, and Scope Online. Events that are "open to the public" may be announced on WSPN and through a news release from the Office of Communications. 

Postering/Printing Guidelines  

In an effort to support our commitment to environmental sustainability, the College allows postering on campus in accordance with the following guidelines:    

• Flyers and posters may not be posted on any glass windows or doors for fire safety reasons, with the exception of the doors to the mailrooms which are not fire exits, vehicles in college parking lots, and on the ground both indoors and outdoors.  

• All flyers and posters must include the full name of the persons/groups responsible and the date of the event. If a flyer/poster does not include the date of an event (i.e. a campus campaign), it must include a date by which the poster will be removed.

• Flyers and posters may not be posted using duct tape, paste or glue.

• The persons/groups responsible for a given event are expected to remove outdated flyers and posters.

• To encourage all student clubs and committees to avoid mass posting of printed flyers/posters, the Student Government Association has limited the funds available for advertisement. College departments and other college groups are encouraged to limit printing to 25 flyers/posters for each event. 

• Flyers and posters that violate any of the postering guidelines will be removed by Facilities Services or the persons/groups responsible.  Facilities Services, in coordination with the Dean of Student Affairs, may assess a removal fee. 

• Print on both sides of the paper as standard procedure.

• Avoid all campus mailing of flyers whenever possible. Instead, mail announcements to department chairs and office directors for the posting in appropriate locations and for sharing with colleagues and staff. Also, use the doors to the mailrooms, which are not fire exits, to post flyers instead of individual mail announcements.

Chalking Guidelines

In an effort to protect building facades from damage and decay and at the same time permit a form of creative expression that has proven popular with student organizations, the College allows chalking on campus in accordance with the following guidelines:  

• Chalking only on uncovered, horizontal, concrete and asphalt surfaces where the rain will wash away the residue.  

• Only erasable, water-soluble chalk may be used.  Aerosol chalks and the spraying of chalk with any other substance in order to preserve it (i.e. hairspray) are prohibited. Approved chalk is available, if needed, at the Case Center Information desk located on the second floor of Case Center.

• All chalking must be signed with the full name of the persons/groups responsible. 

• Chalking that violates any of the chalking guidelines will be removed by Facilities Services or the persons/groups responsible. Facilities Services, in coordination with the Dean of Student Affairs, may assess a removal fee.   

Non-College Organization and Off-Campus Vendor Guidelines

In an effort to reduce the number of off-campus postings and centralize the communications, the College allows postering on campus in accordance with the following guidelines:

• Non-college organizations and off-campus vendors that wish to publicize events and advertise on campus may only post on the designated bulletin board on the first floor of Case Center. 

• Non-college organizations and off-campus vendors may advertise with the Skidmore News and WSPN Radio.