A student’s medical record at Health Services is confidential. Information in the
medical record is only released with the student’s request and written permission,
or by judicial subpoena.The one exception to this is in a life-threatening situation
when it may be necessary to release information on a need-to-know basis.
New York State Law requires that “medical records shall be retained in their original or legally reproduced form for a period of at least six years from the date of discharge” (10 N.Y. Comp Codes R. & Regs. 405.10). Health Services retains student records for 6 years after a student leaves the college, after that period of time the records are destroyed.
Information cannot and will not be released to anyone without prior consent from the student, unless the student is less than 18 years of age.
According to federal privacy laws, parents do not have the right to know if or why their son/daughter has visited Health Services. If a student is 18 years old or older and has given us permission to discuss care with parents/legal guardians, we will talk to them regarding only the issue(s) mentioned in the signed Release of Information form. Long-term blanket Release of Information forms are not accepted. Written permission needs to be given each time a student wants Health Services to discuss care with his/her parents or legal guardians.