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Non-Tenure-Track FACULTY:  GUIDELINES ON ASSEMBLING MATERIALS FOR
REAPPOINTMENT AND PROMOTION 

These guidelines summarize conventions regarding the assembling of materials for reappointment and promotion. They have been developed by the Office of the Dean of the Faculty and Vice President for Academic Affairs (DOF/VPAA).  They are based on the guidelines for assembling materials for tenure, with appropriate modifications.  These Guidelines are intended to effectuate the standards for reappointment and promotion found in the Collective Bargaining Agreement (CBA), Article XXIV, Section 10.  

The materials you present and the manner in which they are assembled convey your professional narrative to your department(s) or program and the Office of the DOF/VPAA. While your department or program colleagues will likely be familiar with your discipline (although not always), the Office of the DOF/VPAA includes colleagues outside of your discipline, so it is important to keep all of these audiences in mind while assembling your materials.

Non-tenure-track faculty will be reappointed in the absence of good cause not to reappoint.  Eligibility for promotion is set forth in the CBA, Article XXIV, Section 2.1, p. 44.  The criteria for promotion are set forth in the CBA, Article XXIV, Section 10, p. 46-49.  Evaluation for promotion will vary based on the nature of the appointment (teaching professor, artist-in-residence, writer-in-residence, librarian) but generally is based on teaching effectiveness (other than for librarians), professional development and achievement, and service. 

You control your file:  use any supporting evidence that you believe help you make your best case for promotion.

Reappointment for Full-Time Unit Members on Renewable Appointment at the Assistant Rank:

On or before October 1, candidates for reappointment at the assistant rank (other than librarians) will submit an ePortfolio containing:

1. Annual reports of activities for all previous years at Skidmore;
2. An updated CV;
3. For teaching professors, artists-in-residence, and writers-in-residence (and librarians if they choose), evidence of teaching effectiveness, including:
   
   

   a.      Teaching philosophy statement;

   b.      Student evaluations of teaching from all classes taught at Skidmore;

   c.      Peer evaluations of teaching (evaluative) from all years at Skidmore;

   d.     Representative syllabi from courses taught at Skidmore;

   e.      Representative assignments from courses taught at Skidmore;

   f.       If the candidate choses:  

   1. 1. development peer evaluations of teaching;

      2. annual letters of evaluation;

      3. examples of student work;

      4. other materials set forth in the CBA (Article XXIV, Section 10)

4. Artists-in-Residence and Writers-in-Residence should include materials demonstrating continued professional development during the course of their appointments, including, but not limited to:

   a.      creative projects;

   b.      scholarly publications;

   c.       conference presentations and/or attendance;

   d.     description of research activities;

   e.      book reviews;

   f.        participation in professional organizations

Candidates for reappointment as assistant librarians should meet with the College Librarian early in the semester to discuss materials that will demonstrate librarianship.  On or before October 1, candidates for reappointment as assistant librarian will submit an ePortfolio containing:

1. Annual reports of activities for all previous years at Skidmore;
2. An updated CV;
3. Materials demonstrating librarianship, including, but not limited to:
   
   

   1. Summary reports of major collection development initiatives;

   2. Reports prepared to make policy or program recommendations;

   3. Guides or pathfinders;

   4. Websites;

   5. Reports of system developments;

   6. Materials documenting unique duties of individual librarians.

4. If the candidate chooses, evidence of teaching effectiveness as set forth above for teaching professors, artists-in-residence, and writers-in residence. 

Promotion to the Associate and Full Ranks 

On or before October 1, candidates for promotion from to associate and full ranks will submit an ePortfolio containing:

1. All of the materials set forth above for reappointment;
2. Evidence of service as set forth in the CBA, including but not limited to a service statement.

Reappointment at the Associate and Full Ranks

On or before September 15, candidates for reappointment at the associate and full ranks will submit an ePortfolio containing:

1. Annual reports of activities since their last reappointment or promotion;
2. An updated CV.

If the department chair/program director/program personnel committee chair (C/PD/PPCC) elects not to recommend the candidate for reappointment, the candidate and C/PD/PPCC will agree on a reasonable expedited schedule for the candidate to submit the materials set forth above for promotion.  The candidate may, if they choose, reuse the teaching and service statements they used previously.

 

 

Updated September 2025