Skidmore College Position Questionnaire (PQ) Review Process
update their PQs, please remember you must have your President's Cabinet Member approve the PQ prior to the PQ going to the PQ Committee. Please contact your Cabinet Member prior to working on the PQ.
Reminder: Any changes made to PQs must be sent to Human
Resources (HR) to update college records and to assess if a full
PQ review by the committee is warranted. Please highlight any
changes to ensure the differences are clear and obvious.
Skidmore College has a position description review process designed to systematically compare jobs on the basis of 5 common factors that represent what the College considers to be of value.
These are called "compensable factors" and include
1. responsibility for results
4. application of knowledge
5. resource management (considered for exempt positions) and environmental elements (considered for non-exempt positions).
Job Facts are usually obtained by descriptions provided through the completion of position questionnaires (PQ) and, at times, by direct interviews with employees and supervisors. The PQ is the source document utilized to re-evaluate a position. Two PQ committees (exempt and non-exempt) have been appointed by the relevant President Cabinet's member to review PQs submitted for re-evaluation. These peer advisory committees are made up of employees representing a cross section of the relevant college community.
The PQ review process is to be used for evaluating newly created positions, recently vacated positions and positions that evolve over time as an employee's responsibilities change to meet departmental needs.
The PQ review committees normally meet the second Tuesday of the month for exempt/AP positions and the second Wednesday of the month for non-exempt/SS positions. Please submit PQ change requests to Human Resources at least one week prior to a scheduled meeting (PDF). All relevant dates are on the meeting schedule pdf. Also please highlight any changes on a revised PQ to ensure the differences are clear and obvious.
Human Resources (HR) recommends employees and supervisors review an employee's PQ during the performance review process. It is a supervisor's responsibility to go through this process for new positions and recently vacated positions if changes in the position have occurred. Information on hiring guidelines can be found at http://wwww.skidmore.edu/hr/policies/hiring-guidelines.php.
The PQ Form
Employee or supervisor
(Please note: An employee or supervisor may take the initiative in starting this process. However, it is a supervisor's responsibility to ensure positions that report to them are regularly updated and reviewed as well as to go through the process for new positions and recently vacated positions.)
Revise the PQ (add new duties and responsibilities and delete obsolete duties and responsibilities)
Indicate changes from the old PQ to the revised PQ by highlighting any changes on the revised PQ to ensure the differences are clear and obvious
Include employee and supervisor comments, and signatures and request for review
See the list below for ideas on how to complete the PQ. You may also contact HR for assistance drafting the PQ
Note: In accordance with Financial Services protocols and good business practices, a department head, chair or equivalent is typically responsible for monitoring their department budget, with appropriate Cabinet member oversight. To maintain effective internal controls and appropriate segregation of duties, the approval of check requests and other similar business documents and transactions must only be performed by authorized supervisors who are different from the requesters or those that process such transactions.
Understands the PQ process and asks questions of Human Resources and PQ committee members as needed
Ensures that their supervisor is aware of the potential PQ review
Ensures the information on the PQ is accurate and reflects the duties of the job
Obtains Vice President or Dean approval of PQ review in writing (Effective February 2003)
The PQ Review
Employee and Supervisor
Submits the PQ to HR electronically for review by the deadline. Please click here for the meeting and deadline schedules
Supplies a brief summary of reason for review which may include highlighting the most significant changes to the PQ
Determines how the position meets the Fair Labor Standards Act requirements for an exempt or a non-exempt position
Submits the PQ to the appropriate committee (Exempt or Non-exempt) for consideration at its next monthly meeting
- Evaluates and determines the appropriate position band for the PQ
The PQ Decision
Determines the salary impact based on the committee's decision
Communicates the decision of the committee to the supervisor and discusses any salary impact (salary impacts generally will be effective on the first pay period following the committee decision—due to the Benefit Open Enrollment process, any salary adjustments for the November and December meetings wil be effective in January—HR will discuss the effective dates of salary changes with the supervisor during these months)
Prepares written confirmation to employee of any salary change
Asks questions of Human Resources as needed to understand and handle verbal communication with the employee
Verbally communicates to the employee the decision and any salary impact
- Receives written confirmation from HR of any changes from the PQ review
Note: Employees and supervisors may appeal the decision of either committee directly to the HR Director.
- The Director will review the information in the appeal, the committee information and make a decision following the PQ protocols
- Appeals should be made in writing and filed in a timely manner
- The committee decision stands unless there is an appeal approved by the Director of HR