After an emergency, the focus should be on the recovery of the people and the operational
process of the college. Once the safety and security of people in the college has
been assured and emergency conditions have abated, the Emergency Recovery Team will
assemble to begin the restoration process for the college.
Employees and students will need prompt and accurate answers to their questions about the operational status and safety of the college.
Thorough documentation is the most important factor in assuring that Skidmore achieves the maximum cost recovery possible from federal and state sources.
It will be important to begin a timely and comprehensive assessment of the emergency's physical and operational effects. All documentation on emergency impacts should be coordinated with the Emergency Operations Center.
Be aware that the college will need ongoing status reports from the affected departments regarding the emergency to become fully operational. The team will need to identify special facility, equipment, and personnel issues or resources that will speed business resumption.
- The college may need detailed data from affected departments to estimate temporary space reallocation needs and strategies.
- Most insurance, state and FEMA assistance claims require extensive documentation of damaged facilities, lost equipment and resources and special personnel expenses. Workers' Compensation claims may arise if there are injuries in the department.
- Take note that you should plan to photograph or videotape facility or equipment damage to provide a visual supplement to the written impact data.
- It is very important that the emergency's physical effects are recorded before cleaning the affected areas or making repairs.
Specific Recovery Procedures
- Assess the emergency's impact on the physical plant and operations. Gather the following
- Extent of physical damage to buildings and equipment: photographs or videotape should be taken of the facility and equipment damage before any repairs are made or areas are cleaned.
- Personnel issues.
- Your need for facilities, equipment, personnel, or other resources that will speed the resumption of business. This may include detailed data to estimate temporary space needs and stratagies.
- Report to the President's office on the status with ongoing reports. Assess operational status of all areas in the department.
- Document the extent of damage. Most insurance or FEMA claims require extensive documentation of damaged facilities, lost equipment and resources, and special expenses.
- Each Department should prepare specific recovery plans and name alternative sites for office relocation.
The Recovery Group is responsible for facilitating the College’s return to normal operations and conducting a timely and complete assessment of the impact an emergency will have on the College.
The Recovery Group will develop support services and resources for post-emergency needs, which could include:
- Counseling and support services
- Academic advising and assistance
- Financial assistance
- Transportation needs
- Housing assistance
The Recovery Group will ensure thorough documentation so that the College achieves maximum financial and operational recovery, including:
The Response Group will designate a coordinator and the initial membership of the Recovery Group. Membership of the Recovery Group will depend on the nature of the emergency and may include members of the Emergency Management Team and others as deemed necessary.
- Status reports as necessary during prolonged emergencies
- Thorough documentation in terms of video/photography
- Impact reports and timelines for recovery
- Incident review to assess the adequacy of the response and develop additional measures to improve future procedures
Following a Level 2 or Level 3 emergency, members of the Response Group will conduct a review and issue a report detailing the incident and the College response. Any information and findings that result in changes to procedures and guidelines will be incorporated into the plan immediately.