EVENT POLICIES

Events must be preplanned!  Event Setup (tables, chairs, etc.) Catering and AV must be requested through EMS at least two weeks in advance to allow for staff scheduling. 

Events Setups submitted through EMS will be reviewed to ensure equipment and staffing resources are available.   Once approved, a confirmation will be emailed.

Event Setups within 2 weeks of event are not guaranteed and must be requested by contacting conferences-events-list@skidmore.edu Late requests may require additional staffing and as such will incur a fee to cover the full cost.

Please review the full list of Event Policies here:

Event Policies

STREAMLINED EVENT SETUP

All of your event set up needs (tables, chairs, etc.) are available for requesting through EMS at the time you request your other services.   If you would like a personal training session on this process we’d be glad to schedule a one-on-one session. Email schedule@skidmore.edu  for more information. Please find instructions for requesting Event Setup here.

Please review these event setup request policies before submitting EMS requests.

EVENT SETUP NOTES

 

EMS OVERVIEW (SKIDMORE’S CENTRALIZED EVENT MANAGEMENT SYSTEM) 

Here's a general overview of EMS. A more detailed How To Use EMS Guide is also available to walk you through step-by-step.

Training sessions to learn about EMS will be offered for beginners and frequent users throughout the semester as needed. We recommend attending the most appropriate level session to suit your needs. The pace of the beginner's session will be much slower and more comprehensive. 

Hands-on, one-on-one training sessions are also available. To schedule a session, please contact the Scheduling Office at schedule@skidmore.edu. 

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NEED HELP? CONTACT US.

Megan Bove, Assistant Director, can help answer your scheduling questions, troubleshoot EMS, or help plan your event. Megan is located in Pine Cottage and can be reached at 518-580-5599 or schedule@skidmore.edu. We recommend using the schedule@skidmore.edu email with inquires so that in Megan’s absence a colleague can follow up on immediate needs.

How to Log into EMS from home or off-campus

First you must download the Skidmore VPN onto your computer. The directions for VPN can be found here:

• for Windows (7, 8, 10)
• for Mac OSx

You must have a valid Skidmore user ID and password to install VPN. Once it is downloaded, you will be able to log on to EMS through the secure Skidmore website.