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Skidmore College
Information Technology

IT Email Policies and Best Practices

Account Closures

  • Students
    • Withdrawals: Your account will be closed 30 days from the time that your account is marked as withdrawn.

  • Alumni
    • Email accounts are maintained for as long as Microsoft continues to provide our mail service. Your login and primary address will change to but your previous address, will also continue to deliver email to your Inbox. You will be moved to this new login 30 days after graduation. 

  • Faculty and Other Employees
    • Based on information provided by Human Resources, an automatic process occurs and your Skidmore account is closed 30 days later.

  • Retirees
    • If you are an official retiree of the college, you may keep your email account into retirement. Retirees should log in with


Automatic Emptying of Deleted Items

  • Students: After an item has been in your Deleted Items folder for 14 days, the Exchange email server will remove them.
  • Employees: After an item has been in your Deleted Items folder for 30 days, the Exchange email server will remove them.


Other Policies


Best Practices for Email

  • Never forward any confidential or protected information to a personal email account. Most personal email accounts do not have the privacy and security necessary to handle confidential Skidmore information.
  • Never use your Skidmore email account id and password to setup an external, third-party account (such as Amazon, iTunes, etc.). If your account gets compromised on these sites, you are putting all of your Skidmore account information at risk. Always use a third party email account (gmail, yahoo, roadrunner, Comcast, etc.) to create third-party accounts.