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Skidmore College
Information Technology

IT Email Policies and Best Practices

Account Closures

  • Students
    • Withdrawals: Your account will be closed 30 days from the time that your account is marked as withdrawn.

  • Alumni
    • Email accounts are maintained for as long as Microsoft continues to provide our mail service. Your login and primary address will change to username@alumni.skidmore.edu but your previous address, username@skidmore.edu will also continue to deliver email to your Inbox. You will be moved to this new login 30 days after graduation. 

  • Faculty and Other Employees
    • Based on information provided by Human Resources, an automatic process occurs and your Skidmore account is closed 30 days later.

  • Retirees
    • If you are an official retiree of the college, you may keep your email account into retirement. Retirees should log in with username@retired.skidmore.edu.

 

Automatic Emptying of Deleted Items

  • Students: After an item has been in your Deleted Items folder for 14 days, the Exchange email server will remove them.
  • Employees: After an item has been in your Deleted Items folder for 30 days, the Exchange email server will remove them.

 

Other Policies

 

Best Practices for Email

  • Forwarding Skidmore email to another account
    • Never forward any confidential or protected information to a personal email account. Most personal email accounts do not have the privacy and security necessary to handle confidential Skidmore information.

  • Never use your Skidmore email account to setup a third-party account (such as Amazon, iTunes, etc.)
    • Never use your Skidmore email address and password to setup an external, third-party account. If your account gets compromised on these sites, you are putting all of your Skidmore account information at risk. Always use a third party email account (gmail, yahoo, roadrunner, Comcast, etc.) to create third-party accounts.