IT Email Policies and Best Practices

Account Closures

• Students
  • Withdrawals: Your account will be closed 30 days from the time that your account is marked as withdrawn.
    
    
• Alumni
• Email accounts are maintained for as long as Microsoft continues to provide our mail service. Your login and primary address will change to username@alumni.skidmore.edu but your previous address, username@skidmore.edu will also continue to deliver email to your Inbox. You will be moved to this new login 30 days after graduation. 
  
  
• Faculty and Other Employees
  • Based on information provided by Human Resources, an automatic process occurs and your Skidmore account is closed 30 days later.
    
    
• Retirees
  • If you are an official retiree of the college, you may keep your email account into retirement. Retirees should log in with username@retired.skidmore.edu.

 

Automatic Emptying of Deleted Items

• Students: After an item has been in your Deleted Items folder for 14 days, the Exchange email server will remove them.
• Employees: After an item has been in your Deleted Items folder for 30 days, the Exchange email server will remove them.

 

Other Policies

• Skidmore Electronic Mail Custodianship

 

Best Practices for Email

• Forwarding Skidmore email to another account
  • Never forward any confidential or protected information to a personal email account. Most personal email accounts do not have the privacy and security necessary to handle confidential Skidmore information.
    
    
• Never use your Skidmore email account to setup a third-party account (such as Amazon, iTunes, etc.)
  • Never use your Skidmore email address and password to setup an external, third-party account. If your account gets compromised on these sites, you are putting all of your Skidmore account information at risk. Always use a third party email account (gmail, yahoo, roadrunner, Comcast, etc.) to create third-party accounts.